How to Write a Letter to Close Bank Account: Examples Included

You can write a letter to close your bank account for many reasons. This can be from unnecessary charges, bad customer service, or others.

Whatever the motive, it’s important to follow the right procedures when closing a bank account. This would create an understanding of the crisis in the bank manager’s mind or whoever opens the letter.

In this article, we will discuss everything you need to know about writing letters to close your bank account and include samples on how to close a bank account.

How to Close Your Bank Account

• Contacting the bank’s customer service department: Before diving headfirst into the account closure. It’s important to contact the customer service department. You need to be well versed in the bank’s operations as this may differ from bank to bank. Remember to be polite and friendly. Waiting can be exhausting, but it will be worth it when the results come out favorable.
• Reviewing the bank’s website for information about closing accounts: Most banks have websites that cater to problems like closing an account. Bank-related issues are sensitive since they are related to money. It’s important to understand how your bank handles situations like this. Bank policies differ from bank to bank. There’s always a FAQ page on most websites. If you can’t reach customer service, you may find information about closing an account there.
• Checking the account agreement for specific procedures or fees: It’s important to clear your account before making any move to close it. Although before you move the money out of your account, clear the outstanding transactions to avoid the payment of overdraft fees. If there’s still money in the account after the transactions are cleared, withdraw it or transfer it to another account.

How to Write a Letter to Close Bank Account

The format of the letter should be formal, and it should be addressed to the bank manager. You should state your reason clearly for deciding to close the bank account. Every detail connected to your bank account, such as account number, branch code, full name, signature, etc., should be mentioned or indicated in the letter.

Below are the preferred layout for the closing account letter;

Heading: This will include your name, address, and that of the bank. This part should be written in the appropriate format:

The Branch Manager Name of the Bank Bank Address dd/mm/yy 

Salutation: Move on to address the bank representative politely.

Sir/ Ma’am, 

Body: State your intention to close the account. Add the necessary details like your account number, the reason for closing the account, name, and code.

Body of the letter Checking Account: [Account Number] Savings Account: [Account Number] Money Market Account: [Account Number] Other Account: [Account Number] 

Closing: Request confirmation that the account has been closed and input the closing salutations.

Thanking you Yours faithfully, Signature of the Account Holder Name of the Account Holder Mailing Address Phone Number 

Sending the Letter to Close Bank Account

Whether you are mailing the letter, sending an email, or making an in-person complaint in the customer service department, your delivery method should be mapped out.

Following certain tips is advisable to ensure the letter is received and processed promptly.

• Clean your bank account before you send the letter to close it.
• Before you close your account, it’s important to ensure no automated payments are scheduled to hit your account.
• Get your account statement and original signature.
• Be thoughtful and civil.
• Get a written confirmation, and don’t assume the account is closed just because you sent a mail or filed a complaint.

Bank Account Closing Letter Sample Format

To, The Manager, Name of Bank, Branch Name: City: State: Pin code[voluntary]: Sub: Closure of Savings Bank Account No.[To include if it's an email] Sir/Ma'am, I have opened and operated several bank transactions in your institution's savings account for 8 years now. My account number is [###]. Due to unforeseen circumstances, I am changing my current location to another city. I will not be able to maintain my current account at your disposal. Therefore, I would like to close my bank account. Kindly stop the transactions with this account and transfer the balance to another bank account, for which details are provided below. Account number: [####] Account Name: [####] Preferred Bank: [####] Thanking you Yours faithfully, Name: Account number: Address: Signature: 

Sample Letter to Close Company Bank Account

Bank Manager Name, Bank Name, Company Details: Date/Month/Year: Sub: Request to Close Account[To include if it's an email] Name of Manager: Good day, We have an account with your bank under the account number [####]. Because we are getting substituted to [####], we will have to close the account as we won’t be able to access it. Please clear all transactions with this account and transfer the balance to [####]. Thank you in advance. Respectfully, Signature: 

Authorization Letter to Close Bank Account

To Whom It May Concern: Due to [####]. I would like to ask for the immediate closure of the bank account with the number [####] in your institution. As of [###], all the transactions have been cleared, and all scheduled debits and credits to the account have been canceled. Any questions regarding the account should be directed to the office of [####] or sent an email to [####]. I would greatly appreciate your prompt action on my request. Sincerely, Signature and name of authority figure: 

Letter to Bank Manager for Closing Account

Bank Manager Name, Bank Name, Address and Contact Number: Date/Month/Year Subject: Request to Close Account[To include if it's an email] Name of Manager: Good day, I have an account with your bank under the account number [####]. I will have to close the account due to some personal setbacks and I won’t be able to access it. Please clear all transactions with this account, anyone that might occur either present or future, and transfer the balance to [####]. Thank you in advance. Respectfully, Signature: 

After the Account Is Closed

Remember to follow the necessities to enhance the smooth closure of your account.

Confirm your bank balance. It’s the most important task before your bank transactions shut.

Shut the account down. After following the pre-account closure procedures, Send a closing letter to the bank management. Always remember to request a formulated report from your bank. Attach the bank passbook and a photo ID proof to the letter.

Destroy your cards and Cheques. It is a smart move to destroy your cards and checks. This will also help your security guarantee. Some banks request to reclaim your cards and checks alongside your application letter. Depending on the bank, you should adhere to the directions referenced in the bank’s website or customer service hearsay.

Following up to confirm the account closure and ensure no further charges are incurred is important. It normally takes around three to five working dates to close a bank account after the letter or complaint has been tendered to the bank.

Conclusion

Closing a bank account is quick and easy, especially if you follow the essential rules and tips.

Naturally, it doesn’t cost anything to close an account, be it a current, savings, or money market account. If you need to close a bank account, you can speed up the process by following the steps above. Make sure to keep all the records of your transactions with your bank to guarantee that your account will be closed properly.

With the help of the sample letters to close a bank account stated in the article, you can easily get to work with your complaints. Keep your letter professional, go straight to the point, and include all the vital information needed. Also, make sure to acknowledge all the provisions of your bank to make the account closure process much faster.